Nogacom delivers an effective methodology for data lifecycle management that addresses the competing and potentially conflicting requirements of the business, IT, security and compliance—enabling you to achieve your data governance objectives.
This methodology is comprised of a four-stage cycle: Identify and Assess, Define Policies, Enforce & Monitor, and Measure Success.
Identify and Assess Your Data Situation
The key to effective data lifecycle management is to first understand the current state of your data environment. NogaLogic discovers and classifies all your unstructured data based on its business context and value to your organization, and provides rich insights into how data is used throughout its lifecycle and across your organization.
With NogaLogic you can:
- Identify all unstructured data (including all copies and versions) based on its business value—regardless of file name, location or format
- Capture all information about those documents—including usage, permissions, changes, location, distribution, age, author and other parameters
- Get insight into document content and the specific differences between versions of the same document
- Map unstructured data to its storage infrastructure
Through this process you will gain full visibility into how your data is used, and can identify and understand the formal and informal business processes that created your current data environment. Now you can analyze the differences between the current state of your unstructured data and the desired one, and take the necessary steps to achieve an optimal data environment.
Define Policies and Controls
Once you understand your unstructured data environment and the user behavious that created it, you can make the necessary changes needed to address your information management, security, compliance and control needs, while ensuring that users can get optimal business value from your unstructured data assets.
During this stage you should:
Enforce and Monitor
Once you have defined your policies, controls and practices, the next step is to implement them - and to monitor their execution within the context of the business process.
You can automatically implement your policies using NogaLogic and/or leverage your other data and security management tools for enforcement. NogaLogic can also automatically discover any new or updated documents governed by your policies and automatically apply those policies to them, too.
Measure Success
After your initial implementation, you should use NogaLogic to determine how effective your policies and other changes have been—and to what extent users are complying with or working around them. It’s particularly important to pay attention to the proliferation of copies and different versions of documents, because users often create them in violation of a business best practice. You can also use NogaLogic to watch for unusual usage or distribution of data.
If needed you can fine-tine your policies, adjust business practices, re-educate users, or make a conscious decision to accept certain known risks in order to gain certain known business benefits.
Your data environment is constantly changing. So, each time you complete a cycle of the methodology, you should, once again, assess how data is being used—and then adaptively modify your policies to address changes to your organization such as M&A activity, new regulatory mandates or changing business practices.
Learn more about the busines benefits of using the NogaLogic methodology >>>