Optimize your Storage Management Processes

• Dramatically reduce the cost and complexity of managing data storage
• Easily identify all data by its business context - and distinguish between key business information and personal or inappropriate content
• Build and apply storage policies that ensure compliance with best practices and regulatory mandates
• Eliminate unnecessary storage overhead and data retention
• Automatically move data to the most appropriate storage tier
• Spot potential security issues immediately
• Leverage a single solution across your diverse management and compliance projects

The Storage Management Challenge

As the volume of unstructured data in your organization continues to explode, you have to be smarter than ever about how you store it.  Intelligent storage management is essential to control infrastructure costs, to provide users with fast access to the data they need, to maintain compliance with regulatory mandates, and to get rid of data that does nothing but expose the business to unnecessary risk.

But your organization may have millions of pieces of unstructured data scattered across your storage infrastructure—including multiple unnecessary copies and versions of the same documents, personal media files, and content that is simply no longer useful to the business.

So how can you quickly understand your data and move it to the right storage resource?  How can you consistently and accurately purge data that you don’t need to retain anymore?  And how can you streamline your ongoing storage management tasks so they don’t consume time, effort and the resources you need for other vital IT operations?

The Nogacom Solution

Nogacom delivers an effective solution and methodology for optimizing storage of unstructured data and maximizing the ROI from your investments in storage infrastructure.

Assess your data.  First, with NogaLogic you can automatically identify and classify your data based on its business value to your organization, and get a clear understanding how it is used throughout its lifecycle.  Through this process you will:

• Identify all your unstructured data, including all copies and versions —regardless of formats, file names or storage location - based on its business context
• Map assets by location to understand how your storage resources are utilized
• See  when and by whom documents were last used
• Understand who owns data, what user permissions exist for this data, and how and to whom data was distributed

Define your storage management policies.  Once you have this granular visibility and a full understanding of your unstructured data, you can now centrally define policies that will ensure that the right data is stored in the most appropriate storage system, based on your business’s best practices and compliance considerations.  For example, you can define a policy that automatically copies all information on your top ten customers—including all relevant documents, emails, and spreadsheets etc.—to a high-performance flash drive.  Or you can define a policy that moves all Personally Identifiable Information (PII) to a specific secure directory. Or you can define a policy that automatically archives older versions of documents that have not been recently accessed to tape.  These policies can be defined using any combination of content attributes—including age, file type, frequency of use, most recent use, and business context.

Enforce and monitor.  Once you have defined your data storage policies, NogaLogic will then automatically implement them. You can even use NogaLogic to automatically apply your storage policies to any relevant new or updated documents on an ongoing basis.  NogaLogic also provides an audit trail for each piece of data—including date created/changed, author, and storage location—so you can track your data and document your compliance with regulatory mandates.

Measure your success.  After you’ve optimized your storage, you should continue to use NogaLogic to understand your changing data assets and fine-tune your policies as necessary to further drive down storage costs and ensure that business users have rapid access to the content they need to do their jobs.  You can also adaptively modify your policies and practices to more quickly and cost-effectively respond to changing business needs and new regulatory mandates.

To start optimizing your storage management processes, contact Nogacom today >>>